Administration what is the job description

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

A well-crafted resume skills section , highlighting your relevant skills for an administrative assistant position, will help your resume beat the applicant tracking system ATS , which is the first step to getting your application noticed.

Use the administrative assistant top skills and proficiencies below to help you effectively write your resume. Not sure how to incorporate all of this into your resume? Gaining chartership or extra qualifications, or finding employment with a Financial Times Stock Exchange FTSE company, may result in a higher salary.

Annual and performance-related bonuses exist in some sectors. A working week typically ranges between 35 to 40 hours, with the working day usually taking place between 8am and 6pm. Flexi-time is sometimes available depending on the organisation. Interim, part-time and temporary roles are common. Career breaks are possible if skills, especially IT, are maintained.

Varying levels of qualifications are required for this role, depending on the employer and sector. Some may be more concerned with prior experience and skills, whereas others may want formal qualifications.

For roles with more responsibility, the following degree and HND subjects may increase your chances:. Secretarial courses specifically aimed at graduates are available, often through private colleges. Specific secretarial training is useful for entry to legal or medical roles. Relevant experience is often more highly valued than secretarial qualifications, although excellent IT and typing skills a minimum of 45 words per minute is usually required will always be an essential requirement.

Employers value experience and a mature attitude in this field of work, so an established work history is likely to be useful for more senior roles. It's common to find work through secretarial agencies, but applying directly to organisations that appeal to you can be effective. Temporary work can often lead to permanent positions and will provide an opportunity to try different types of secretarial or administrative work. There are many opportunities in this area of work, so you shouldn't find that competition is a problem.

However, certain companies and areas of employment may be more competitive than others. Find out more about the different kinds of work experience and internships that are available. As secretarial and administrative work is so diverse, employment can be found in virtually all sectors, including:. The nature and variety of the work you undertake will vary according to the size of the business you work for.

Large organisations may provide more routine work but could offer more scope for promotion and experience in other departments. Some small businesses may expect you to perform a very traditional administration function, but others could give you extra responsibility if they only have a small staff, which could provide additional, useful experience.

A large number of recruitment agencies, such as Office Angels and Adecco , specialise in secretarial and administrative positions. Initial training usually consists of being taught company policies, procedures and systems. Once in post, your employer may offer you the opportunity to study for further qualifications, or you may wish to undertake some independently, to increase your chances of progression.

You can undertake relevant qualifications including various NVQs, certificates and diplomas in subjects such as:. Entry to more specialised areas, such as legal or medical secretarial work, may require additional qualifications. The range of IT skills you need will depend on your specific role, but you may wish to take training in Microsoft PowerPoint, Excel, Access or statistical packages, or web-authoring and design.

Take sentences to cater your recruiting pitch to the ideal candidate and lure the best of the best. Tell prospective office administrators about flex scheduling and any travel requirements. And sell them on the benefits that set you apart, like paid time off or continuing education or tuition credits.

The most effective office administrator job descriptions do that with a compelling call to action right here. Advise prospective admins to apply through the job listing or to contact your HR department directly. Posting a great job description and waiting for a response is a perfect start. And Monster job ads can carry your candidate search across the finish line.